Read meeting minutes with AI and find what was decided
Minutes are short on any one page but hard to use as a record: a decision made in March is revised in May, an action item is reassigned without comment, and the reason behind a choice sits in a discussion summary three meetings back. Upload your minutes to one Search+ workspace, straight from Word or as PDFs, ask what was decided or who owns a task, and open the cited excerpt from the meeting where it was recorded.
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Last updated October 2026
How to read meeting minutes with Search+
- Upload the minutes with their agendas and papers
Add the minutes for the series, whether they are Word documents, PDFs or scanned paper copies, plus agendas, reports presented at the meetings and any later corrections. Put the meeting date in each file name so a citation tells you at once which meeting a passage comes from.
- Tell Search+ how your meetings work
Use Workspace Context for a standing note such as "These are the minutes of our weekly product steering group. JS is Jane Smith, head of operations; treat items marked APPROVED as decisions." Search+ applies the note to every question in the workspace.
- Ask, then open the meeting it came from
Ask what was decided about a topic, what is still open or who agreed to do something. Each answer carries inline citations; open one to read the excerpt from the minutes of that meeting.
Questions people ask about meeting minutes
What has the group decided about the office move across all the meetings in this workspace, and did any later meeting change it?
Which action items are assigned to Priya, and at which meetings were they assigned?
Summarize the last three meetings: decisions made, actions assigned and items deferred.
Why did the committee decide to delay the launch? Quote the discussion recorded in the minutes.
Who was present when the budget was approved, and was anyone recorded as absent or as leaving early?
Which agenda items keep being carried forward to the next meeting without a decision?
What reading meeting minutes needs
Most minutes record decisions, actions and the main points of discussion rather than everything that was said. If a question needs the full conversation, the minutes may not hold the answer, and that is worth knowing too.
A later meeting can reverse, refine or postpone an earlier decision without restating it in full. Ask about a topic across the whole series to see each step.
Minutes are often circulated in draft and then approved, sometimes with corrections, at the next meeting. Keep the approved versions in the workspace, or label drafts clearly, so answers rest on the agreed record.
Minutes range from formal motions to quick notes like "AB to chase supplier". You can add a Workspace Context note listing who is who, and Search+ applies it to every question.
Ask across every set of minutes in the workspace, or narrow a question to one meeting; each answer cites the minutes it relies on.
Ask for a summary of one meeting or of the whole series, and the summary cites the minutes it draws on.
Parts of meeting minutes and what to ask
| Part of the minutes | What it usually records | A question to ask |
|---|---|---|
| Header | Meeting name, date, time and place | Which meetings in this workspace were held after the reorganization? |
| Attendance and apologies | Who attended, who sent apologies, who chaired | Who chaired each meeting, and who was absent? |
| Approval of previous minutes | Whether the last minutes were accepted, and any corrections | Were corrections made to earlier minutes, and what were they? |
| Matters arising | Follow-up on items from the last meeting | What updates were given on actions from the previous meeting? |
| Agenda items and discussion | The main points raised on each topic | What concerns were raised about the vendor change? |
| Decisions and votes | What was agreed and, where recorded, how | What was decided on the hiring plan, and was there a vote? |
| Action items | Tasks, owners and due dates | Which actions are due before the next meeting? |
| Next meeting | Date and items held over | Which items were held over to the next meeting? |
What are meeting minutes?
Meeting minutes are the written record of a meeting, usually listing who attended, what was discussed, what was decided and which actions were assigned to whom. Once approved, they serve as the agreed account of the meeting.
Questions about reading meeting minutes
Can Search+ find a decision when I don't know which meeting it was in?
What happens when two sets of minutes disagree?
Can it tell me what is still outstanding?
Will it understand initials and shorthand in our minutes?
Can I keep adding minutes as the meetings continue?
What if our minutes are scanned paper copies?
Can I treat an answer as the official record of a meeting?
Find out what was actually agreed
Start a workspace, upload the minutes, and ask what the group decided.
Start a workspace